ISCAS 2002 Paper Submission Kit

Introduction

The ISCAS 2002 paper submission and review process is being conducted in a manner similar to previous ISCAS conferences:

The review process is being conducted entirely online. To make the review process easy for the reviewers, and to assure that the paper proposals and final papers will be readable through the online review system, we ask that authors submit proposals that are formatted according to the Paper Kit instructions below. Proposal document formatting is identical to the final paper formatting. However, the content of the proposal should be an extended summary for review; the final paper submission will contain the entire explanation and will be published in the conference proceedings.

Requirements

Authors are required to complete the procedures in the following list before the specified deadlines. Detailed guidelines for each of these procedures are provided below. Authors are responsible for making sure that their proposals are properly submitted for the review process.

  1. Complete a properly formatted proposal.
  2. Submit the proposal electronically.
  3. Check the ISCAS 2002 website for the status of your paper.
  4. Revise accepted papers for final submission.
  5. Submit final paper electronically and copyright form by fax.
  6. Prepare a lecture or poster presentation.
Staggered Deadlines:
First Author's
Last Name Begins:
Proposal
Deadline:               
Final Paper
Deadline:
[A-F] 29 October 2001 1 March 2002
[G-L] 30 October 2001 2 March 2002
[M-S] 31 October 2001 3 March 2002
[T-Z] 1 November 2001 4 March 2002

Please make sure to put the conference name (ISCAS 2002) and the paper number that is assigned to you on all correspondence.

Additional questions regarding submission of proposals should be directed to the following address:
 

ISCAS 2002
Conference Management Services
3109 Westchester Avenue
College Station, TX 77845-7919, USA
(979) 693-6000
(979) 693-6600 [fax]
papers@ISCAS2002.com

STEP 1: Complete a properly formatted proposal.

Use the following guidelines when preparing your proposal:

LENGTH: You are allowed a total of 4 pages for your document. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 4 page limit will be rejected.

LANGUAGE: All proposals must be in English.

MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11") paper. Documents may not exceed four (4) pages. Any text or other material outside the margins specified below will not be accepted:

A format sheet with the margins and placement guides is available in the following file formats: These files contain lines and boxes showing the margins and print areas. If you print one of these files, then stack it atop your printed page and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.

TYPEFACE: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman font. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly. Use a font size that is no smaller than 9 points throughout the proposal, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing.

TITLE: The proposal title has to appear in boldface CAPITAL letters. The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information.

ABSTRACT: Each proposal should contain an abstract of 100 to 150 words that appears at the beginning of the proposal. Use the same text that is submitted electronically along with the author contact information.

BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all references at the end of the proposal. The references can be numbered in alphabetical order or in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

[1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white. If you would like to produce a separate black and white version of your paper for use in the printed proceedings, please contact the paper submission tech support at: papers@ISCAS2002.com

PAGE NUMBERS: Do not put page numbers on your document. We will add appropriate page numbers to accepted papers when the conference proceedings are assembled.

The following style files and templates are available for users of LaTeX and Microsoft Word:

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11"). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style. Although this environment has been extensively tested, there may be rare instances when it is not fully robust.

Back to top

STEP 2: Submit the proposal electronically.

The review process will be performed from the electronic submission of your proposal. To ensure that your proposal document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

Proposals must be submitted in either PostScript or PDF format. These submissions must be formatted to 8.5" x 11" page size, and in first-page-first order. Please verify that the final version of your PostScript or PDF file prints correctly to a PostScript printer before submission. Proposals that do not print correctly cannot be reviewed. For best results, authors should avoid the use of custom half tones, bitmap pattern fills, and bitmap fonts. Use standard half tones and solid color or grey fills instead. The proposal submission system will convert all proposals into Adobe's Portable Document Format (PDF). If you are able to create a PDF file yourself, you are encouraged to do so. Since reviewers will be viewing a PDF version of your proposal, translation errors will be minimized by your submission of a PDF instead of a PostScript, resulting in the best possible rendering of your proposal. Be sure that you embed all fonts that are used when you create the PostScript or PDF file. For best PDF document quality, you may want to read Adobe's recommendations for generating PostScript and PDF files.

LaTeX Users: Generating a PostScript file is straightforward for all LaTeX packages we are aware of. When preparing the proposal under LaTeX, it is preferable to use scalable fonts such as type I, computer modern. However, quite good results can be also obtained with the fonts defined in the ISCAS style file recommended above (spconf.sty).

Windows users: To save a document as a PostScript file:

Macintosh users: To save a document as a PostScript file:

File Size Limit

Authors will be permitted to submit a document file up to 1 MB (megabyte) in size. To request an exception, contact the paper submission technical support at: papers@ISCAS2002.com

Filename

The filename of the document file should be the first author's last name, followed by the appropriate extension (.ps or .pdf). For example, if the first author's name is Johan Smith, you would submit your file as "smith.ps" or "smith.pdf". To speed transmission of your PostScript and PDF files, you may use a compression utility that will produce compressed archives that are 100% compatible with the ZIP compression format defined by PKWare or the GZip format common on UNIX and LINUX systems. Such a utility can be downloaded from PKWare's website at: www.pkware.com. This compression is not required, but it is allowed so that file transfer times may be reduced. If you do submit a compressed version of the document file, use the same filename specification mentioned earlier, with the appropriate file extension (for example, "smith.zip" or "smith.gz"). The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same name will not overwrite each other and will be distinguishable.

Submission

When you have your document file ready, gather the following information before entering the submission system:

To submit your document and author information, go to the following URL:

www.ISCAS2002.com\papers\submission.asp

The submission system will present an entry form to allow you to enter the paper title, abstract text, review category, and author contact information. After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy. If you need to change the data to fix a mistake, you may use the back button on your browser to return to the information entry form. Once you approve of the data that you have entered, you may choose your document file for upload at the bottom of the verification page. When you click on the button labeled 'Continue' at the bottom of this page, the page will check the filename extension to make sure it matches the submission criteria, then your browser will upload your file to our server. Depending on the size of your file and your internet connection speed, this upload may take a few minutes. At the end of a successfull upload, you will see a confirmation page displaying the paper number that is assigned to you, and and email message will be sent to the authors' email addresses to confirm that the file has been uploaded. If you do not see the confirmation page after uploading your file, we may not have successfully received your file upload. If you encounter trouble, contact the paper submission support at: papers@ISCAS2002.com.

Back to top

STEP 3: Check the ISCAS 2002 website for the status of your paper.

Review Process

Your submitted paper will be converted to PDF format by the submission system if necessary, then visually inspected by our submission system staff to assure that the document is readable. This inspection could take as long as 7-10 business days. If our submission inspectors encounter errors with your submitted file, they will contact you to resolve the issue. If your paper passes inspection, it will be entered into the review process. A committee of reviewers selected by the conference committee will review the documents and rate them according to quality, relevence, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference. The result of the technical committee's decision will be communicated to the submitting authors by email, along with any reviewer comments if there were any.

Monitor Your Submission Status

After you submit your document, you may monitor the status of your paper as it progresses through the submission and review process by using the Paper Status website available through:

www.ISCAS2002.com/Papers.asp

Back to top

STEP 4: Revise accepted papers for final submission.

Accepted Papers

If your paper is accepted by the review process for presentation and publication at ISCAS 2002, you should prepare your final paper submission including a complete description of your ideas and the results of your research, with consideration of the reviewers' comments sent by email. Final papers must be completed and submitted before the final paper submission deadlines listed at the top of this Paper Kit.

Copyright Issues for Web Publication

If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

Copyright 2002 IEEE. Published in the 2002 International Symposium on Circuits and Systems (ISCAS 2002), scheduled for May 26-29, 2002 in Scottsdale, Arizona, USA. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.

If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.

Back to top

STEP 5: Submit final paper electronically and copyright form by fax.

Final Paper Formatting & Submission

When preparing your final document, use the same formatting specifications described above. When your final document is ready, you may enter the final paper submission from the ISCAS 2002 website using your paper number. The final paper submission system will present your paper title, abstract, and author information to allow you to make any changes that are necessary before submitting your final document. The submission system will also generate an IEEE copyright form for your paper that you MUST print, sign, and fax to us. Our fax number will also be provided in the submission system. If you have difficulty faxing your copyright form, please contact the paper submission support at: papers@ISCAS2002.com.

Final Paper Inspection Status

Similar to the proposal submission, your final document will undergo an inspection by our staff to ensure that it meets all formatting requirements to be included in a visually pleasing and consistant proceedings publication for ISCAS 2002. If we encounter errors in the appearance or compatibility of your document file, we will contact the paper authors by email. You may monitor the progress of your paper through final verification from the same Paper Status website used for monitoring your proposal:

www.ISCAS2002.com\papers\PaperStatus.asp

Register for the Conference

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one registered author to avoid being withdrawn from the conference.

Back to top

STEP 6: Prepare a lecture or poster presentation.

When we send the review results for your paper by email, that email message will specify whether accepted papers have been assigned for presentation in a poster session or lecture (oral) session. To help authors prepare for lecture and poster presentations, the following suggestions have been created:

Lecture Presentations

Presentation time is critical: each paper is allocated 20 minutes for oral sessions. We recommend that presentation of your slides should take about 17-18 minutes, leaving 2-3 minutes for introduction, summary, and questions from the audience. To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.

Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at ISCAS. Surrogate presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the surrogate presenter must contact the Session Chair in advance of the presenter's session.

Powerpoint slides are recommended for your talk at ISCAS. All presentation rooms will be equipped with a data projector, a microphone (for large rooms), an overhead projector, and a lectern. You may wish to bring transparencies (viewgraphs) for backup. If you need any other audio or visual equipment, such as a PAL or NTSC VHS player, or 35mm slide projector, please send a request for such equipment by email to papers@ISCAS2002.com. Such requests must be received by one month before the conference date. Failure to make prior arrangements may mean that the equipment will not be available to you.

Some of the lecture presentations will be given in quite large lecture halls. We recommend that you prepare your slides according to the following guidelines to ensure that the entire audience will be able to see your presentation. Your Session Chair might contact you in advance of the conference to request copies of your visual aids for approval before the conference.

Transparencies (viewgraphs), if used, should be oriented vertically. Their contents should fit within a rectangle 19cm wide by 23cm high. Lettering: A minimum font (type) size of 24 point (capital letters at least 6mm high) should be used, set in a "sans serif" font (for example "cmss" in the Computer Modern family or the "Helvetica" PostScript font). Spacing: A minimum of 5mm of blank space should be left between lines; more is preferable. Leave as much "white space" as possible to make them easily readable. Following these guidelines, you will easily be able to put as much information on the viewgraph as your audience can absorb in one minute. Remember, you can expand upon some points in your lecture presentation; the viewgraphs need not contain every minor piece of information. It is more important that they be easily readable by the audience.

35mm slides may be formatted either vertically or horizontally. In other respects, slides must conform to the same standards as set out above for viewgraphs, scaled down appropriately. In particular, the type size should be no smaller than 0.8mm and the line spacing should be at least 0.7mm on the 35mm slide.

Poster Presentations

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.

Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.

For your poster, a board will be provided which measures 120cm tall by 240cm wide (landscape orientation). Push tacks or velcro adhesive will be provided at the conference to mount your poster to the board.

The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance.

Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at ISCAS 2002, so authors need not prepare any overhead slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation.

Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 1.5 hour poster session. To effectively utilize the presentation space, poster sessions will be divided into two halves. Authors will be required to stand by their poster for one of the two halves. The precise half to which each poster is assigned will be indicated in the final program. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.

Back to top